payback.ie

Here's how to process pay for employees leaving mid-month.

In the Company Screen;

1) Select the 'Pay Details' tab, and ensure 'Weekly' is selected as a pay frequency option. Click the 'Update Company' button at the top of the screen

In the Employee Screen;

1) Select the employee who is leaving, select the 'Pay Details' tab, and change their payment frequency to 'Weekly'. click the 'Update Employee' button at the top of the screen

2) On the 'Employee / Pay Details' tab, make a note of the last payment period.

In the Payroll Screen;

1) Select the Employee who is leaving. If you want to pay them 2 weeks salary, then add 2 weeks to the last payment period and select this in the calendar grid. e.g. if the last payment period was 26, and you want to pay them for 2 weeks then the period you need to select from the calendar grid is 28 (26 + 2). This is to ensure they get the correct amount of tax credits and cut-off point.

2) On the 'Elements' tab, click on the next blank row and type 'Salary' directly into the row. Under the amount column enter the figure from the top 'Salary' row. This will ensure they get paid for 2 weeks (if paying for 3 weeks, multiply this figure by 2)

3) In the 'Insurable Weeks' box at the bottom of the screen enter '2' (or however many weeks you're paying them for) - This ensures their PRSI is calculated correctly

4) Click the 'Save' button at the top of the screen.

5) Click the 'Pay' button. You will be prompted that you are skipping previous pay periods, ignore this prompt and continue.

Once the employee has been paid, you may now go into the Employee screen and process their P45 as usual.