Holiday pay in Payback exists for two main reasons;
1) To ensure you don't pay the employees by mistake while they're on holiday 2) To ensure that your employees get the correct amount of tax credits, cut-off point and insurable weeks when you're paying them in advance
It has the added benefit of allowing you to keep track of holidays taken.
Scenario A weekly paid employee who is paid every Wednesday is going on holiday for 2 weeks from the 7th April 2008 to the 18th April 2008. They want their 2 weeks holiday pay in advance to be included in their pay for the 2nd April
Requirements 1) You need to pay them 3 weeks worth of pay on the 2nd April payroll run (the current week, plus 2 weeks in advance) 2) They should get 3 weeks worth of PRSI insurable weeks, tax credits and cut-off point on the 2nd April 3) You need to ensure they don't get paid on the 9th April or the 16th April runs
Method - In the Payroll screen, select the required employee - On the Elements tab, select a blank row, select 'Holidays', and click the 'View' button on the right of the grid. The 'calculate leave' pop-up box will appear. - Highlight the weeks they are on holiday for. In this example you should highlight all the days between the 7th April - 18th April inclusive. - Ensure 'Insurable weeks' says '2' - Click 'Ok', this returns you to the Payroll screen - Ensure the Holiday Pay and the Salary is as required. Also, that the 'Insurable Weeks' at the bottom says '3' (this week plus the 2 holiday weeks) - Pay the employee as usual
You will also notice that for the following two pay runs (16th April and 23rd April) the employee is in green, indicating they are on holiday and will not be paid.
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