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| How to pay a part time employee for a public holiday. http://forum.payback.ie/viewtopic.php?f=3&t=43 |
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| Author: | eamon [ ] |
| Post subject: | How to pay a part time employee for a public holiday. |
If a part-time employee works or is normally required work on a public holiday then they are entitled to their normal daily rate for the public holiday. A part-time employee who is not required to work a public holiday is entitled to one fifth of their normal weekly rate of pay for the public holiday. Payback cannot automatically work out what '1/5 of the normal rate of pay is', so you will have to enter this manually. This is because the public holiday 1/5 calculation varies across different businesses, there is no standardised way to calculate this automatically. We will assume here that you want the basic payment and the public holiday payment to appear as two lines on the payslip, so your employees can see the public holiday pay broken out. 1) First, setup a 'Public Holiday' element at the company level. This is so you don't have to keep typing 'Public Holiday' for each employee's pay details. - Click on the 'Company' icon on the left hand side - Click your company name in the grid - Click on the 'Elements' tab in the middle of the screen - Click on the last blank grid row (to add a new element) - Type in 'Public Holiday' in the Description cell - Click on the 'Flat Rate' cell on the right-hand side, we need to change this to read '1.0 x Basic'. So click the little down arrow until it reads '1.0' - Okay, that's done, so click the 'Update Company' button at the top of the screen. It should say 'Company Successfully Updated' 2) Now that we have a 'Public Holiday' element at the company level, we can go and apply this to each employee we need to pay this holiday money to. For this piece, it might help if you had a list of last weeks hours worked per employee to make this quicker. Even better, just put the list into Excel and calculate the 'Hours last week *0.20' so you can quickly enter this value directly for each employee. - Click on the 'Payroll' button on the left-hand side of the screen - Select the required pay period in the grid (under the 'Date Between' column) - Click on the employee you need to pay, and click on the 'Elements' tab - If this is an employee on an hourly rate, you should see 'Basic' with 'Units' (hours) and Rate in the elements grid - We need to add in the new element for their Public Holiday pay, so click on the blank row in the Elements grid, and select 'Public Holiday' from the dropdown - In the units column, you need to enter 1/5 of the hours they actually worked last week. - Click on the 'Save' button on the top left to save these details, ready for when you want to actually run the payroll That's it! You now have two elements on the payslip, the basic hours worked last week, PLUS the Public Holiday hours. |
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