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Setting up Payment Frequencies
The pay date can be changed in the Company screen, under the 'Pay details' tab.
Payment frequencies can also be set up here:

- Weekly
- Fortnightly
- Four-Weekly
- Monthly
(The following frequencies can be set up under Other)
- Two Monthly
- Quarterly
- Four Monthly
- Six Monthly
- Annually

If a payment has been made for a pay frequency, then it can not be unticked. This is to stop 'Orphan payments'. At least one payment frequency must be set up. Click 'Update Company' at the top of the screen to update the Payment frequency.

The Pay date will be determined by the way you set up the payment frequency. For example, if pay day of Monday is set up for the weekly pay frequency, then the pay date will be the date of each Monday in the year.

Changing Payment Frequency
Once you start processing pay using a payment frequency (eg Monthly) it is possible to change payment frequency mid-year (eg Monthly to Weekly). However, we do not recommend this. Changing Payment frequency mid year can cause problems with tax credits and insurable weeks. For example a monthly paid person has been paid for 3 months, with a total of 13 weeks and are then moved to weekly, but the user starts them on week 12 or 14, then they will end up with the wrong number of insurable weeks.

If the pay date is changed, you may not be able to easily select past, processed payslips. This is because in the Payroll screen payslips are selected according to the pay date in the calendar. (You have to change the pay date back again to see the old payslips and things start to get messy).

We recommend only changing pay frequency at the start of the year, before any payments have been processed. If you have no choice but to change pay frequency mid-year, please consider the above two issues:

- viewing old payslips (with the old payment frequency)
- making sure that the insurable weeks are correct.

(If you've already processed a payment at the 'wrong' pay date, it will be easier to just rewind that payment first before changing the payment frequency or pay date)


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